The faculty/staff directory information for people and departments is pulled from multiple sources and managed by different people. Some of this information is updated automatically and some of it is only updated upon request. Below is a breakdown of where and how information gets updated.
Person
You are able to request edits to some of your information. Other information is only updated during a formal process. Once this data has been changed it can take up to 48 hours for the directory to find the change.
Editable by you
Edit in Workday
To update your information, log in to Workday then navigate to Profile > Contact and use the Edit button.
- Phone is editable by changing Primary phone in the Work Contact Information section.
Requesting changes using our service portal
Changes to the following information need to be requested using the Directory/Contact Information Update Request form. Your request will be directed to everyone who will make the changes in BSU, NTC, or Minnesota State systems.
- Building is the location of your primary work area. Updated by HR.
- Room is the room number of your primary work area. Updated by HR.
- Box is where you receive physical mail. Updated by the Web Content team.
- The following supplementary information is optional. Updated by the Web Content team.
- Website(s)
- Professional Headshot
- Biography
Edited through a formal process
The directory information below is updated as part of a formal process. For example, when an employee takes a new position, their title and department will be changed by HR. After the changes are made, the directory will automatically pull in the new information.
- Name by default this is your legal name. You can submit a preferred name change request. Info on that is on the policies page.
- Email is associated with your name. Updated by HR.
- Title is updated by HR when you are hired or take on a new position.
- Office is updated by HR when you are hired or take on a new position.
Departments / Offices
All department information is updated using the Directory/Contact Information Update Request form. The only way department information will change is by request.