MAC: Default Print Settings to Grayscale, Mac OS X, Microsoft Office Software

Tags MacOSX print




How do I set my default print settings to grayscale in Microsoft Office on a Mac?


How to set up grayscale printing options on your Macintosh computer using Microsoft Office Software:

Microsoft Office Software (Word, Excel, PowerPoint, Outlook):

1.  In your application, click on File >> Print.

2.  In the Print menu, click the drop-down menu where it says Copies & Pages to show more options.

Print in Office

3.   Click on Color / Quality (10.10) (10.7). Older Macs (10.6 or older) click on Quality & Media. Most of these other options are unnecessary.


4.  Unless your department uses different settings specifically, use these settings listed below:

  • Resolution Enhancement: Off
    • If print jobs (particularly text) come out blurry, try using Light or even Medium.
  • Printer Resolution: 600 dpi
  • Levels of Gray: Enhanced
  • EconoMode: Save Toner

Macs running 10.10 – On the Color/Quality options you will not have the above options, click on Print Color as Gray and go to step 5. 

 5.  You can now save these settings as a preset. Click on the Color / Quality button and reselect Copies & Pages.

6.  Now click on the drop-down menu next to Presets and select Save Current Settings as Preset

Save current

7.  Create a name for the preset settings; such as, “Standard_Settings.”

Standard settings

8.  Click on the All Printers button to make this preset available to all printers connected to your computer. Hit OK.

9.  You should see the name of your preset settings listed under the Presets drop-down menu.

save standard settings

10.  Click Print, to print using your preset settings.


Article ID: 4286
Thu 3/17/22 3:35 PM
Thu 3/17/22 3:35 PM