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Microsoft’s FindTime is an Outlook plugin that schedules meetings across multiple calendars.
FindTime is similar to a Doodle poll, but since it is tied in to our Office 365 calendaring, it can be much more accurate. To get started, you’ll need to install the FindTime add-in to your Outlook client.
- From Outlook client, click the Get Add-ins button. From the Add-in selection menu, search for FindTime, and click the search result.
![Outlook inbox](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=2e8da232-1705-452c-8470-869cf4689fc3.png&beidInt=20)
2. Add the FindTime Add-in
![FindTime](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=52a3d382-226f-4040-8042-4991de44131e.png&beidInt=20)
3. Click Get started for a brief tutorial on the system (optional)
![Add FindTime](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=fc492054-93e5-4edf-b3a1-c8d2245626bf.png&beidInt=20)
4. You’ll now see the FindTime meeting poll icon in Outlook. You can start a new FindTime poll direct from your inbox — as a reply to a message, or from your calendar, as an alternative to a meeting request. Let’s start by creating a new meeting appointment by clicking the New Meeting Poll button.
![New meeting](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=fa4c151c-faf4-4574-bbd0-a14d1348d9bf.png&beidInt=20)
5. You’ll now see the FindTime meeting poll icon in Outlook. You can start a new FindTime poll direct from your inbox — as a reply to a message, or from your calendar, as an alternative to a meeting request. Let’s start by creating a new meeting appointment by clicking the New Meeting Poll button.
![minnstate](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=e32185cf-5d39-4022-91df-ba9df09afa52.png&beidInt=20)
6. Now you’ll see some scheduling options based on your and your intended guest’s schedules. Choose some meeting times that look good, and click Next.
![new meeting poll](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=2c3348fe-2727-486e-903e-274ab9f5d809.png&beidInt=20)
7. Pick a location for your event then click Insert to email.
![Location](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=4e629226-a2f4-4648-a461-3d8890b62a26.png&beidInt=20)
8. FindTime will create a new email for you with a link to the scheduling poll. You can now delete your original appointment message. Click Send when you are ready to go.
![Send](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=696d0913-3c2a-4c86-9b47-9847a61f3e89.png&beidInt=20)
9. When your invited guests receive your message, they’ll click on the Select Options link in the email and be taken to a web site where they can vote on the dates/times that work best for them. Because we already knew their schedules from the start, there is less work for everyone to find the perfect time!
![Choose time](https://services.bemidjistate.edu/TDPortal/Images/Viewer?fileName=13e62f99-27df-437b-904a-b65b0c6c9ca4.png&beidInt=20)
- Once everyone has voted, you’ll receive a confirmation to finalize the event. If there is unanimous agreement on a date, FindTime will automatically schedule the event and alert you.
You can always see your FindTime events by going to your FindTime dashboard at https://findtime.microsoft.com/UserDashboard. Sign in with your MinnState.edu credentials.
Happy scheduling!