Intercompany Payment Process in Workday

  1. The billing party’s Customer Billing Specialist (Sharon Olson) will create a Customer Invoice using the MN STATE LBA account for the Bill-To Customer, and a corresponding Supplier Invoice will automatically be created. Please note it may be related to an intercompany contract as you are creating the invoice.
  2. The paying party’s Accounts Payable Data Entry Specialist or Accounts Payable Operations Lead (Jodi Riley or Gina Walkup) will edit the supplier invoice as appropriate and submit it for approval at the receiving institution.
  3. Once the invoice is fully approved, the paying party’s Accounts Payable Settlement Specialist or Settlement Specialist (Gina Walkup) will create a Settlement Run for the transaction listed in the Intercompany Items.
  4. The payment will be processed overnight, the status of the initial customer invoice will be updated to paid, and the amount will be deposited into the account based on the Remit-to-Connection on the supplier invoice. Customer Billing Specialist (Jodi Riley) can check the status of the customer invoice to ensure it is paid.
  5. All intercompany payments are made from your local bank account. If the Worktag associated with the payment is connected to a state treasury account, also referred to as a SWIFT account, the Cash Settlement Specialist (Kate Pearlson or Judy Rinkenberger) must create a Bank Transfer for Settlement to get the funds from the state treasury. This step can be done before or after making the payment.
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