To schedule a Zoom room meeting:
- Invite the room as a participant to the Outlook calendar event you created for the meeting. The Zoom room cannot schedule a meeting from an emailed link, it must be a calendar invite that includes the meeting link/URL.
- Additionally, select the Zoom room when providing a location in your Outlook calendar event. Ensure that the name of the location includes the word "Zoom", as some locations have a non-Zoom location option.
- You should receive an email showing that the room accepted the invitation. This prepares the Zoom touch controller in the room with the meeting information.
Bringing Zoom up in a room with multiple input options:
If a room has multiple display input options (laptop, Zoom, document cam, student station, etc.), you will need to first select the "Room PC" or "Zoom" option on the Crestron touch panel. Doing this should awaken the projector or room TVs and show a standard BSU aerial photograph with the Zoom sharing key at the top right. Seeing this screen means the room is ready to be controlled by the Zoom touch controller (iPad or Poly touch controller). In some rooms, you may need to turn on the TV with a remote first.
To share your laptop screen in a meeting:
- If your meeting has been scheduled with the room, tap the blue Start button on the Zoom touch controller to start the meeting. If there is no pre-scheduled meeting, tap the orange New Meeting icon on the touch controller instead. You may invite others when the meeting starts.
- When the meeting starts, tap the green Share icon on the touch controller. Two options appear:
Option 1: Use Zoom App
- On your laptop, press/click the Windows key and type “zoom”. The Zoom Workplace app should appear as an option. Click it to open your Zoom app.
- Click the blue Share screen icon.
Option 2: Use browser
- On your laptop, open a web browser and navigate to share.zoom.us
- Enter the Meeting ID that is shown to you on the touch controller.
- Share as you normally would from the Zoom app (click the Share icon in toolbar).
Room cameras:
Some of the larger rooms such as Crying Wolf and the AIRC Gathering Place have multiple cameras. On the Zoom touch controller, tap the Camera icon to select the camera you want active. Adjust the camera's view with the arrow and zoom in/zoom out buttons (not all room cameras are pan/tilt/zoom controllable).